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4 Trillion Documents and Counting...

Posted by Jeff Thomas on Feb 11, 2016 12:18:27 PM

Are you still using paper and spreadsheets to record and track critical information about your business? You're not alone! Document management experts estimate that 90% of corporate data resides on paper or in an unstructured format!

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Topics: Cloud / SaaS, Manual QMS

7 Percent of your documents are missing - Really.

Posted by Panos Boudouvas on Jan 19, 2016 12:13:22 PM

The true cost of paper-based quality management systems is quite varied when you consider that using paper creates a vast ripple effect on companies. It extends all the way from how papers get filed to how a manager communicates with employees. What's problematic is some of these costs are possibly invisible until you fully understand the duties of your document manager.

That's why it's important to always analyze your company and processes if you've used paper documents for years. You may discover certain procedures your managers and other employees use out of habit cost you more money and time than you realized.

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Topics: Cloud / SaaS, eQMS, Manual QMS

The True Cost of Paper-Based Quality Management Systems in Equipment and Procedures

Posted by Panos Boudouvas on Dec 14, 2015 4:56:15 PM

Finding what the true cost is of a paper-based quality management system can lead you to some surprising findings if you've stuck with this process for years. You may still think using paper is easier since it's so convenient to write something down in a hurry. Employees may think the same thing, or maybe not. They may just go along with your management concept because they're so used to it.

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Topics: Blogs, Cloud / SaaS, Manual QMS

The life of a Training Supervisor in a paper-based system; Only Superhereos need apply.

Posted by Jeff Thomas on Dec 1, 2015 11:29:26 AM

Government requirements from the Food and Drug Administration to regulators such as the International Organization of Standards (i.e., ISO 9001) mandate that companies execute and thoroughly document employee training. These requirements ensure that employees know how to do their jobs in a way which will meet industry guidelines. The documentation provides a paper trail that can be audited to find gaps in the training. The system will minimize the risk of noncompliance with quality and safety standards.

Here's where the gap between automated computer-based documentation and paper based systems documentation becomes glaringly apparent. Post hoc explanations are of little value when an important gap in training leads to a mishap. The system auditor will look at the record. Auditors will need documented proof of compliance with training standards. Paper documents are hard to trace and collect and for the auditor "if it isn't documented, it didn't happen." 

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Topics: Blogs, eQMS, Manual QMS

The life of a Training Supervisor in a paper-based system: A Profile in Courage

Posted by Jeff Thomas on Nov 17, 2015 11:11:04 AM

The life of a training supervisor in a paper-based system isn't an easy career when stuck in a situation that has no efficient way to manage a regulated environment. Your own training supervisor arguably has the most stressful job of all when you realize the magnitude behind keeping training records up to date. However, that's only starters once you place other aspects behind training management into perspective.

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Topics: Quality & Compliance, eQMS, Manual QMS

ZenQMS offers  a validated Quality Management System (QMS) with fast implementation and full features. Whether you are trying to improve your paper based QMS or build a new electronic Quality Management System, ZenQMS can help you implement an affordable QMS in less time and for less money that you might think.
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